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Inaugural General Meeting

March 15 @ 10:00 am - 6:00 pm

Purpose of the Meeting

The Inaugural General Meeting will:

  • Formally establish the Association as a scholarly, non-profit body
  • Confirm the mission, aims, and basic structure of the Association
  • Elect the first office bearers and Executive Board
  • Approve key decisions needed for registration, membership, and future activities

 

Proposed Agenda

The draft agenda for the IGM is as follows:

  1. Welcome and opening remarks
    • Introduction by the Interim President
    • Brief overview of the origins and aims of the Association
  2. Presentation of the mission and objectives
    • Mission statement and core values
    • Scope of work: research, education, publications, and networking
  3. Adoption of the Constitution / Articles of Association
    • Presentation of the proposed governing document
    • Discussion and approval, with any minor amendments as agreed
  4. Membership framework
    • Presentation of proposed membership categories (Full, Student, Institutional, etc.)
    • Outline of membership rights and responsibilities
    • Presentation (and, if possible, approval) of the proposed fee structure
  5. Election of office bearers and Executive Board
    • Presentation of the proposed structure of the Executive Board
    • Nominations and brief introductions of candidates (where appropriate)
    • Election of:
      • President
      • Vice-President(s)
      • Secretary and/or Assistant Secretary
      • Treasurer
      • Other Executive Board members / committee chairs as agreed
  6. Registration and financial arrangements
    • Resolution to proceed with legal registration of the Association
    • Authorisation to open bank accounts in the name of the Association
    • Appointment of authorised signatories and, where relevant, auditors or advisors
  7. Initial programme of activities
    • Discussion of priorities for the first 1–2 years
    • Proposals for:
      • Academic meetings (congresses, workshops, webinars)
      • Publication and communication strategies
      • Working groups (e.g. regional networks, student and early-career forum)
  8. Any other business
    • Additional matters raised by members with the permission of the Chair
  9. Closing remarks
    • Summary of key decisions
    • Next steps and timelines
    • Invitation to participate in committees and working groups

Details